The virtual office is a physical address at one of the available office spaces that provide this type of service. It essentially offers access to all of the usual office facilities and services but without the need for the business owner to also handle the office upkeep and staffing.
Companies that operate via a virtual office in Munich or Berlin can still have the advantages offered by working in a high-profile office, but with significantly lower costs than for the traditional company headquarters.
Our specialists in company formation in Germany provide company incorporation services for both local and foreign investors and can help you with the adequate virtual office services, tailored to the needs of your business.
Entrepreneurs who are considering opening a business in Germany can benefit from the advantages of the virtual office, most notably the flexibility and the reduced costs. With such an office, the business overhead costs (those associated with running the business) can be reduced, given the fact that the physical office can be used as needed and there are no equipment or maintenance costs.
Address availability (YES/NO)
Local phone number (YES/NO)
Company registered address use possibility (YES/NO)
Mail collection and forwarding option (YES/NO)
Meeting room availability (YES/NO)
YES, based on reservation
Virtual assistant option (YES/NO)
Uses of a virtual office
Company registered address, local contact point, local address for sole entrepreneurs
Documents required to acquire the service
Customized services availability (YES/NO)
Availability in one or more cities
YES, Berlin, Frankfurt, Munchen, Augsburg, etc.
Timeframe to acquire the service (approx.)
Approx. 48 hours
Available, but not mandatory
Availability of other services
Yes, based on the cilent's request
Minimum rental period
Availability in many cities, establishment in renowned business centers, flexible packages and service cost
The advantages of the virtual office
The table below highlights the main advantages of working through a virtual office instead of a traditional one.
Virtual office characteristic
The monthly or annual fees for working in a virtual office are comparably lower than the costs of renting/purchasing a property in Germany and managing it.
The company owner, as well as their employees,s do not have to be present at all times in the office; they can choose to work remote.
Equipment and facilities
The virtual office is fully equipped and complete secretarial services are available.
The company will not lose any credibility, on the contrary, it will benefit from maintaining a professional business image at a prestigious office in a German town.
For more information about these advantages and how they would apply to your business in particular, please do not hesitate to reach out to us. If you need other types of services in this country, for exampleassistance in obtaining a German investment visa, you can put you in contact with our partners.
our German company formation agents can put you in contact with a team of reliable Dutch immigration lawyers. Also, if you are interested in setting up a business in Portugal, we can put you in contact with our local partners.
Virtual office packages in Germany
The Virtual Office package provided by CompanyFormationGermany.com contains:
Central business address: located in Munich, Berlin or another city, it offers a credible base for keeping in touch with clients.
Registered office: the business will use the virtual office’s address as the one necessary for establishing a German company;
Mail collection and forwarding: complete services for collecting mail and packages and forwarding them as directed.
Incoming and outgoing faxes: faxes that are received on the local fax number are forwarded as needed;
A local phone number: the business will have access to a local German telephone number for increased credibility.
Voice mailbox: a service dedicated to forwarding all voice messages.
If needed, our agents can provide additional services:
1. Dedicated fax service with your private and dedicated number; 2. Call redirecting 3. Bank statement collection; 4. Extra usage of office space and meeting room.
Thousands of firms, ranging in size from simple sole proprietorships to multinational enterprises, are located in Germany. This is why starting a company in Germany can be a good starting point to create business relations. If you need support in setting up your business here, you can rely on the advice and experience of our company formation officers.
If you are interested in opening a business in Germany, you can register any type of entity no matter if you are a of a country within or outside the European Union. Feel free to get in touch and consult with us on the best legal form to use and how to register it the fastest way possible. Address our agents for any questions you might have.
How to use a German virtual office
If you decide to obtain a virtual office, you will enjoy various benefits, as this service can be employed for multiple purposes. Among these, we mention the following:
- its main use is that of a legal address for opening a German company;
- it can also be employed as a business address for an existing company;
- it can be used as a contact point by companies or sole traders;
Virtual office services are available in some of the largest cities in Germany, which is why you can purchase it quite easy, especially if you need mobility.
Our company formation agents in Germany can offer more information on how virtual office services have evolved over the years.
The new virtual and modern virtual office facilities
When they first appeared as services, virtual office were simple addresses used for delivering a business address to those in need without the clients coming into the respective place. Nowadays, this facility has come a long way and can even accommodate employees, enable the buyer to rent meeting rooms for conferences with business clients and associates. Furthermore, now, these offices are located in some of the most commercial centers in German cities. These are just a few reasons choose this office over a traditional rent.
If you are contemplating the idea of buying such a service, we are at your disposal with various options. You can also rely on us if you want to open a company in Germany with the help of a virtual address.
Using the virtual office as an official business address in Germany
Germany is a top business center in Europe and in the world and having a business address here is a privilege for many companies and simple entrepreneurs, and the simplest way of obtaining it is through a virtual office.
The virtual office can be located in one of the major cities, among which Berlin, Munich, Frankfurt, and Hanover are just a few worth mentioning. Located in top business centers, these offices can be used to obtain a prestigious address that is easy to find.
When using such an address for starting a company in Germany, there are a few aspects to consider, however. The most important is that it is of temporary use. Specifically, the address of the respective center can be used for meeting the business registration requirements imposed by the Company Law followed by finding a suitable place for the enterprise to also carry out its operations.
The virtual office is a service that has become accessible to more and more businesspersons interested in having contact points in Germany, as their prices have dropped considerably with the appearance of an increasing number of such providers, but also due to the fact that the number of commercial centers is quite large in this country.
How much does it cost to acquire a virtual office?
If you are in search of a virtual office, you should know that the question about pricing is one of the most often asked. However, the price range is quite large, as the cost depends on several factors, among which the most important cover the following matters:
- the location of the business center;
- the facilities attached to the service;
- the duration of the contract.
Breaking it down, you should know that the price of the package depends on the city where it is located, but also on the business center where the respective service in available. The real estate market trends of the region can also dictate the price of a virtual office in Germany.
When it comes to the facilities attached to it, as you can read above, such a service can rely on a simple package made of a local phone number and mailing address, or it can accommodate a private assistance to take calls and messages and forwarding them to you.
The duration of the contract relies on flexibility, however, the longer the term you acquire it for, the lower the prices will be.
While taking all these aspects into considerations, you can decide on the best package for you. Or you simply get in touch with our German company formation advisors who can guide you. Here is also a video on this subject:
Why invest in Germany?
Without a doubt, Germany is not only the most important economy in Europe, but also one of the greatest in the world. Numerous foreign investors choose to set up companies here because of the well-regulated business environment and numerous opportunities, as the following data show:
- in 2020, Foreign Direct Investment (FDI) inflows were 36 billion USD;
- the country’s FDI stock stood at an impressive 1 trillion USD;
- Germany ranked 22nd in the World Bank’s 2020 Doing Business Report, two positions higher compared to 2019;
- the country is an European leader in terms of greenfield investments with an impressive number of 971 projects 2020.
For a personalized virtual office offer, do not hesitate to contact our team of local agents, who are experts in setting up companies in Germany on behalf of foreign and local businessmen.
In case you need other types of legal services, our partners can help you. For example, for immigration services in the Netherlands, our German lawyers can put you in contact with a team of reliable Dutch immigration lawyers. Also, if you are interested in setting up a business in Portugal, we can put you in contact with our local partners.
Marco Rössel is a Partner at Liesegang & Partner and an experienced Attorney at Law. He is specialized in commercial and corporate law and can help you open your company in Germany as fast as possible.
Call us now at +49 69 71 67 2 67 0to set up an appointment with our company formation experts in Germany. Alternatively you can incorporate your company without traveling to Germany.
As our client, you will benefit from the joint expertize of local lawyers and international consultants. Together we will be able to offer you the specialized help you require for your business start-up in Germany.